Strategic Workplace Strategy Services
Dedicated, On-Site Workplace Strategy for Corporate Offices
Workplace Strategy is an integral part of any organization, encompassing a broad scope of skillset and tasks that includes the management of a company’s entire building or complex and, when applicable, its grounds. This comprehensive approach ensures not just the upkeep of the physical infrastructure, but also the functionality, comfort, safety, sustainability, and efficiency of the built environment.
While key to the operation, the role of a facility manager extends beyond routine maintenance tasks; they are responsible for managing resources, maintaining the space, and ensuring an optimal working environment. Workplace Strategy is especially crucial for corporate offices, where the efficient operation of the facility can significantly impact the overall productivity and well-being of the employees.
Featured Blog: Upskilling Facilities Managers for Smart Tech: 5 Ways to Start Today
The role of Facilities Manager is evolving and fast. No longer confined to maintenance checklists and vendor coordination, today’s FM is expected to be a strategic leader, tech translator, data interpreter, and sustainability advocate.. As smart technologies become embedded in the very infrastructure of modern workplaces, the expectations placed on facilities teams are shifting dramatically.
Services We Provide
HF Planners brings a wealth of experience and expertise to the table, offering a comprehensive range of workplace strategy services to businesses. Our dedicated team is equipped to handle everything from strategic planning of the space to overseeing various contracts and managing significant changes.
Strategic Planning of the Space
HF Planners understands the impact a well-planned workspace can have on productivity and employee satisfaction. We bring to the table research on current trends and ideas to help identify options to be incorporated into the design. We then analyze your space utilization and future needs to create effective space planning strategies.
Contract Review and Oversight
We manage contracts related to various aspects of your facility, including cleaning services, cafeteria services, construction, security, maintenance, and landscaping/plant service. We also ensure that all services meet your expectations and stay within budget.
Lease Review and Compliance
Our team handles lease reviews, ensuring that terms and conditions are in your favor and that your company is in compliance with all lease requirements.
HVAC/MEP Systems Administration
HF Planners manages your HVAC and MEP system contracts, ensuring that they are maintained, efficient, and compliant with regulations.
Construction Supervision
We supervise any construction projects, ensuring they are completed on time, within budget, and meet your specifications.
CAFM Services
HF Planners provides Computer-Aided Workplace Strategy (CAFM) services, using technology to streamline and improve your workplace strategy.
Budget Development
We assist with developing budgeting for your facilities, helping you allocate resources effectively.
Sustainability Programs
We also help you implement sustainability programs, reducing your environmental footprint while improving efficiency.
Project Management
Our team handles project management, ensuring that all facility-related projects are well-executed and successful.
Change Management
HF Planners can assist with change management programs. These programs help companies navigate big changes to their organization and we help effectively communicate and implement the change.
Asset Management
We oversee asset management, tallying of inventory, ensuring optimal use and maintenance of your company’s assets.
Move/ Relocation Management
We can manage your company’s moves or relocations, ensuring a smooth transition with minimal downtime.
Strategic Planning of the Space
HF Planners understands the impact a well-planned workspace can have on productivity and employee satisfaction. We bring to the table research on current trends and ideas to help identify options to be incorporated into the design. We then analyze your space utilization and future needs to create effective space planning strategies.
Contract Review and Oversight
We manage contracts related to various aspects of your facility, including cleaning services, cafeteria services, construction, security, maintenance, and landscaping/plant service. We also ensure that all services meet your expectations and stay within budget.
Lease Review and Compliance
Our team handles lease reviews, ensuring that terms and conditions are in your favor and that your company is in compliance with all lease requirements.
HVAC/MEP Systems Administration
HF Planners manages your HVAC and MEP system contracts, ensuring that they are maintained, efficient, and compliant with regulations.
Construction Supervision
We supervise any construction projects, ensuring they are completed on time, within budget, and meet your specifications.
Space Needs/ Accommodations
Our team evaluates and manages your space needs, whether you’re accommodating new hires, experiencing company growth, or undergoing organizational changes.
Budget Development
We assist with developing budgeting for your facilities, helping you allocate resources effectively.
Sustainability Programs
We also help you implement sustainability programs, reducing your environmental footprint while improving efficiency.
Project Management
Our team handles project management, ensuring that all facility-related projects are well-executed and successful.
Change Management
HF Planners can assist with change management programs. These programs help companies navigate big changes to their organization and we help effectively communicate and implement the change.
Asset Management
We oversee asset management, tallying of inventory, ensuring optimal use and maintenance of your company’s assets.
Move/ Relocation Management
We can manage your company’s moves or relocations, ensuring a smooth transition with minimal downtime.
HF Planners provides Computer-Aided Facility Management (CAFM) services, using technology to streamline and improve your facility management.
Overall, HF Planners offers a full suite of Workplace Strategy services, allowing you to focus on your core business while we take care of your facilities.
Our Expertise
At HF Planners, we take pride in our team’s depth of expertise and experience in the field of Workplace Strategy. Our team comprises professionals with a broad range of skills and qualifications. Here’s a glimpse:
Caroline Shelly
Since 1999, Caroline has been the Principal of HF Planners. She is NCIDQ Certified and a LEED Accredited Professional. As a member of the International Workplace Strategy Association (IFMA), she brings a wealth of knowledge to our team. Caroline is also WBENC Certified, showcasing our commitment to diversity and inclusion. In 2020, Caroline was awarded her Change Management Certification from Cornell University.
We learn your company culture by becoming part of it.
As your strategic facilities partner, HF Planners, focuses on finding opportunities to maximize your facility’s investment and guide the evolution of your site. One of the ways we do this is by embedding ourselves in your culture and becoming your ‘boots on the ground’ — we understand your pain points because we’re there experiencing them with you.
HF Planners has an entire team of experienced facility managers, planners, designers, and project managers we can tap into to customize a service package for your organization. Our capabilities span building management to cover all the major and minor tasks that pull you away from your core business, including asset management, on-site supervision, workplace strategy, and budgeting.
Need help managing contracts? Accommodating new hires and company growth? Let’s have a conversation about how HF Planners can save you time and money!
Explore Our Complete Portfolio of Workplace Strategy Projects
“The HF Planners team was on-site during the whole installation, managing the renovation process and ensuring a well-installed, usable venue that we are proud of.” -Anthony A., Medical Technology Manufacturer
Hand Off Your Workplace Strategy Tasks
to a Dedicated Partner.
Workplace Strategy Insights
Looking to maximize your hybrid workplace strategy? Download our Hybrid Workplace Toolkit!
looking to maximize your hybrid workplace strategy?
Frequently Asked Questions(FAQs)
Workplace Strategy is a comprehensive approach that focuses on maximizing your facility’s value and guiding its evolution. This process aims to ensure the functionality, comfort, safety, sustainability, and efficiency of your built environment, making it crucial for businesses.
Workplace Strategy tasks are diverse, including building operations, establishing return-to-work processes and policies, handling emergency/disaster mitigation and response, planning for sustainability, managing projects, budgeting, real estate management, and space planning.
A Workplace Strategy strategy aligns your building and space needs with your company’s overall strategy, helping you achieve your goals. This strategic approach can enhance your working environment, identify efficiencies, ensure compliance with health and safety rules, and provide the flexibility needed to adapt to changes.
Strategic facility solutions contribute to operational efficiencies, plan and deliver infrastructure needs to support productivity, and manage risks to your facility or employees by establishing protocols, scheduled, and guidelines. These solutions also take into consideration sustainability efforts within your organization.
Outsourcing Workplace Strategy services can provide solutions for a well-run building and offer peace of mind. When your facility needs surpass your capacity to manage them, a strategic Facility Management partner can free up your time and integrate with your team to ensure your facilities run smoothly.
Consider choosing a Workplace Strategy service provider with a proven track record. Seek referrals from existing clients and understand their approach to multiple issues, including weather-related concerns, daily issues, late-night emergencies, and cost-saving initiatives
You can evaluate the quality of services by observing the appearance and performance of your facility. A well-maintained, clean, and comfortable space and quick responses to issues indicate high-quality service.
Key trends and challenges in Workplace Strategy today include managing the effects of hybrid working, leveraging technology, maintaining air quality, and addressing acoustical concerns.
To stay current with the latest developments in Workplace Strategy, consider signing up for our newsletter and following us on our social media platforms
To optimize Workplace Strategy practices, create a flexible space that can be reconfigured to accommodate new business units. Leverage technology to enhance the facility, such as digital signage. Select finishes that are durable, easy to clean, and maintain their appearance over time.
