Emergency Action Plan

Any type of emergency can take seconds to escalate.  Being prepared in the event of an emergency is critical for protecting your employees and your business. Your facility needs to have a comprehensive emergency action plan in place.  It has been proven that workplace emergency plans can maximize response times and minimize the impacts to employees and your facility in the event of an emergency. 

Once you have created your emergency action plan, there are four other ways to ensure that your facility and your employees are prepared for an emergency.  By considering these items, you can protect your business.

1.    Mitigate facility/site conditions: Often, there are conditions that exist in your site or facility that could impact safety or a successful response.  Your facility operations manager should conduct regular site inspections to eliminate any posed risks that exist which could cause harm to employees, the environment or infrastructure. 

2.    Conduct regular risk assessments: Once potential threats are determined; actions can be taken to minimize their impact or possibly eliminate the risk of an emergency. 

3.    Emergency Response Training: Regular emergency response training is crucial so that all employees and staff know what to do in the event of an emergency. Training should include reviewing the response plan and making sure that all employees are familiar with it, identifying the roles and responsibilities of individuals, refresher courses (if necessary), and plan review training when updates or revisions have been made to the emergency action plan.

4.    Response Drills and Exercises: Drills should be conducted not only to prepare the staff but to test the response plan and its effectiveness and any potential problems.  Employees will also understand the expectations and the procedure more effectively through regular drills.

To help your company get an effective emergency action plan in place, give HF Planners a call.  We provide Facility Planning, Management, and Design services to help you manage resources and meet your organization’s goals for its facilities. HF Planners, LLC has a proven record of successfully completing projects of all sizes for well-known companies across major industries. We would like the opportunity to work with you!

How to create an evacuation procedure

Every workplace or facility needs to have an emergency action plan in place which will ensure employee safety in the event of a fire or other emergency. According to OSHA, not all employers are required to establish an emergency evacuation plan/evacuation procedure, but it is a fairly easy task to accomplish and will protect your employees and your business if an emergency situation should arise.  As you work to create your plan, keep these things in mind:

  1. Include your management team and employees in the establishment of the plan.  The goal is to protect lives and property in an emergency event, so it is beneficial to include management and staff in the process because their commitment and support to the plan is a critical component to its successful implementation.

  2. Include a wide variety of potential emergencies. As you consider your plan, it should be specific to the types of potential emergencies that could occur in your facility.  A hazard assessment should also be conducted to determine the types of physical/chemical hazards that exist and could cause an emergency situation. If there are multiple buildings in your facility, each one should have a plan tailored to their needs.

  3. Your plan, at a minimum, should include: an evacuation policy/procedure and route assignments (i.e., floor plans, workplace maps and safe or refuge areas).

  4. An organized plan is critical. Disorganization during an evacuation could lead to panic, property damage, injuries or even death. When developing your plan, it should include the following:

○     Conditions that would require an evacuation

○     A clear and direct chain of command--who are the people authorized in your company to order an evacuation or shutdown. 

○     Specific procedures for evacuation.  Employees should know exactly what to do, the route they will take and how to safely exit the building.  These procedures need to be posted where all employees can see them.

○     A system for accounting for personnel after an emergency

○     Procedures in place to assist employees with disabilities

5.  Have more than one evacuation route.  All plans should include primary and secondary evacuation routes and exits.  Exits should be clearly marked, well lit, wide enough to cover a large number of personnel

 To ensure the safety of your employees and your business, creating a thorough and organized emergency action plan/evacuation procedure is critical.  At HF planners, we care about your safety and can help you put an emergency action plan in place, give us a call today!

New Standard to Help Facility Managers Prepare

Facility managers are tasked with the responsibility of preparing employees and occupants of their facilities for the unexpected. Keeping your employees safe during a crisis starts well before the situation starts.  Planning, communication and organization will be the reason that resources and lives are saved. 

The new standard includes requirements for high-risk facilities. For facility managers, the efforts required to adhere to the standard should be minimal if the facility has a comprehensive and up-to-date all-hazards risk assessment, emergency response plan, or business continuity plan. 

For more information on the new standard :

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Overcoming Headache #2 – Unrealistic Budgets

By: Caroline Shelly, CID, LEED AP+BD-C

“The issue then becomes about managing expectations of the end users who may have unrealistic budgets. The Facility Manager will need to educate these end users on how costs have changed… By developing the project based on the approved budget and/or developing a budget based on the end user’s wish list is something a successful Interiors Group can help with, and thereby help the Facilities Manager to avoid headaches.”

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