What are the benefits of Hoteling in your office?

Hoteling or Hot Desking – is the new way of reserving your workspace or office.  Reservation-based style of office management on an as-needed basis.

This method has become very popular over the past decade.  The concept came about in the communications and technology sector – where more employees started telecommuting or working from home and would call an office concierge to schedule a seat or office as required.

Benefits of Hoteling:

· Financial - companies use hoteling as a cost savings for real estate costs, companies can allow for headcount growth without the need to invest in more space for employees.

· More Resources – offices who have implemented telecommuting have discovered that while employees were absent, the resources in the office are readily available to the staff and visiting employees.

· Engaged Employees – when providing a space without rigorous daily requirements, and promoting a space where employees can choose where they sit allows for employee interaction and engagement.

·  Productivity Increases – by creating a flexible work environment, employees can now choose what type of environment they want to work in.  Hoteling provides the end-user to reserve a collaboration work area or a conference room to work privately.

For more ways to improve your office layout to incorporate the Hoteling concept into your workplace, contact us today!

7 Ways to Effectively Brand Your Facility

Interior Branding is important, recent studies have shown that more business owners have begun to elevate their brand, by making the link between brand identity and their physical space. Whether a business operates from a single site or multiple locations across the country, when it comes to interior branding consistency is key.

 Here are 7 easy ways to brand your space:

  • Research Your Competition

  • Establish a Budget and Invest Wisely

  • Explore all Options

  • Be Consistent in Your Initiatives

  • Design for Maximum Impact

  • Make a Lasting Impression

  • Be Subtle

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5 Ways to Brand Your Workspace

Interior Branding is important, recent studies have shown that more business owners have begun to elevate their brand, by making the link between brand identity and their physical space. Whether a business operates from a single site or multiple locations across the country, when it comes to interior branding consistency is key.

 Here are 5 easy ways to brand your space:

  • Signage - the entryway configuration is the first interaction any visitor faces when entering the office. Signage would include company name, colors and logo.

  • Storage - common areas in the office should send a message about the organization as a whole.

  • Color - One of the easiest way to brand a space. Colors do not have to be limited to the walls or the floor, color can be integrated to panels on furniture or upholstery in collaborative areas.

  • Layout - depending on the type of organization, whether there is more open area than offices, the layout will impact how the space is configured; like having more collaborative space.

  • Furniture - ensure that you have the right furniture - furniture is all about functionality, which lays a great foundation for branding. Think about using colors and choices that can be modified with your ever-changing business.

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Seven Deadly Sins for Facility Managers

Day-to-day activities for FM’s are always challenging, here are “Seven Deadly Sins for Facility Managers”

Here are seven pitfalls facilities managers can fall into while performing their day-to-day responsibilities:

1. Not ensuring compliance
2. Not documenting meetings
3. Doing the work, yourself
4. Ignoring repeated complaints
5. Remaining unaware of the market and not performing strategic analysis
6. Lack of an organization system
7. Not recognizing your staff’s work

To ensure expectations are met, an adequate team should be comprised – there should be constant training, teaching, developing, and working towards constant improvement of the overall facility.

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Managing Expectations

Managing or Focusing expectations can promote a well-conceived and properly managed plan that is strongly aligned with the mission of your organization.

To properly manage expectations – the challenge is to do better with less. Understanding the goal and mission, purpose, environment, and resources is an integral piece of the puzzle and will help define the best decision. 


Leadership is still required, the engagement of all is still extremely important – HF Planners, LLC can assist in this process by engaging all of the users, compiling the data to ultimately manage the organizations' expectations. 

Click here to learn how Facility Managers in educational spaces manage expectations:

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Relocation and Move Management

In the past 10 to 15 years Move Management has become an integral part of the Relocation Process - moving today requires more than just furniture.

Move management projects require expertise in planning, business operations and management, and contingency planning.

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7 Benefits of Activity Based Workplaces

Activity-Based Workplaces are focused on employees, not the office space.  By focusing on employees, we find that there are many benefits:

1. Increased Productivity

 2. More Flexibility Throughout The Day

3. Eliminating Barriers By Sharing The Space

4. Promoting More Movement & Improving Overall Health

5. Saving Costs

6. Creating Environmentally Sustainable Workplaces

7. Increased Job Satisfaction

Activity-based working provides freedom of choice in how, when, and where people work, thus helping them to be more effective and engaged. Activity-based working recognizes that people are different in performing activities and need a variety of work settings, technology, and a collaborative culture to perform effectively and efficiently.

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Asset Management, the Importance, and How it Can Save Time in the Long-Run

Asset Management, the Importance, and How it Can Save Time in the Long-Run

Asset management is simply the tracking of company-owned property (assets). The goal is to know where these items are located, how they are used, and when changes are made to them.

The reasons for wanting to track assets are numerous but these are a few that stand out:
1. Increase Workplace Efficiency
2. Reduce Time Spent locating assets
3. Reduce Money Wasted replacing misplaced or misused assets

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Boosting the Bottom Line Through Asset Tracking

Asset tracking is a fundamental necessity for companies of all sizes, especially when it comes to workplace furniture and IT equipment.

An actively managed and accurate inventory is essential because as the saying goes, “you can’t measure what you can’t see.”

Once the inventory foundation is set, you can:

 

• understand asset utilization

• understand product lifecycles

• create a proper maintenance schedule to maximize asset lifespan

• prevent theft and enhance security

• perform proper accounting and confirm amortization rates (your finance team will thank you!)

To learn more about the do’s and don’ts of asset management – contact us.

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